Field Service Platform · South Africa

Run your field service business without the paperwork

From quotation to signed work card to paid invoice — Chuply Ops handles the entire job cycle so your team can focus on the work.

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No credit card required  ·  Your own company branding  ·  ZAR & VAT ready

workcard.chuply.com/invoices
Sales
Quotations3
Work Cards
Invoices
Credit Notes
Business
Customers
Stock & Rates
Invoices
6 invoices this month
Total Invoiced
R 84,200
↑ 18% vs last month
Outstanding
R 23,400
3 invoices pending
Paid
R 60,800
↑ 12% vs last month
Overdue
R 5,750
1 invoice overdue
CustomerInvoice #StatusDue DateAmount
Cape Electrical Services#INV-0041✓ Paid15 MayR 18,400
Greenfield Contractors#INV-0042Sent22 MayR 9,750
Ridgeline Plumbing#INV-0043Overdue10 MayR 5,750
How it works

One complete pipeline from quote to cash

Every step in your job cycle connects seamlessly — or use only the modules you need.

01
📋
Quotation
Build professional quotes with itemised stock and services. Send via email, WhatsApp, or PDF. Let clients accept online.
→
02
🔧
Work Card
Convert accepted quotes into work cards. Engineers perform the job, add notes, capture extra work, and get client sign-off.
→
03
🧾
Invoice
Auto-populate invoices from completed work cards or quotes. Add VAT, apply discounts, and send in seconds.
→
04
💳
Payment
Capture payments manually or via PayFast. Track partial payments, mark invoices as paid, and keep statements current.
→
05
📊
Dashboard
See your outstanding receivables, sales trends, and job status at a glance — across every customer and job.
Platform features

Everything your field service team needs, nothing it doesn't

Built specifically for South African contractors, trades, and field service businesses.

📋
Quotations
Create detailed, branded quotes with stock items, services, and VAT. Customers can accept online — no printing, no faxing.
PDF exportWhatsApp shareOnline acceptanceConvert to invoice
🔧
Work Cards
Digital job cards that travel with your technician. Capture work performed, add materials used, and collect a client signature on-site.
Digital signatureJob notesExtra work capture
🧾
Invoices & Credit Notes
Professional VAT invoices generated in one click from your quotes or work cards. Issue credit notes and apply them directly to invoices.
VAT invoicesCredit notesStatementsEmail delivery
🏢
Multi-tenant & Branded
Your own organisation with your logo, company name, VAT number, and banking details — on every document you send.
Company logoCustom numberingPayment terms
👥
Customers & Contacts
Maintain a clean customer database with multiple contacts per company. Link every quote, job, and invoice to the right account.
Multi-contactSearchFull history
📦
Stock & Rate Cards
Manage your catalogue of stock items and service rates with cost, selling price, and markup tracking built in.
Markup %ProfitabilityRate cardsWork types
Flexibility

Use exactly the workflow that fits your business

Not every job is the same. Chuply Ops supports any combination of quote, work card, and invoice.

Full pipeline
📋 Quote→🔧 Work Card→🧾 Invoice→💳 Paid

The complete cycle — ideal for larger contracted jobs where you quote, schedule, perform, and invoice.

Quote to invoice
📋 Quote→🧾 Invoice→💳 Paid

Skip the work card when the job is simple or the service is rendered immediately on acceptance.

Work card to invoice
🔧 Work Card→🧾 Invoice→💳 Paid

Walk onto a site, do the job, capture it digitally, get it signed, and invoice directly from the work card.

Invoice only
🧾 Invoice→💳 Paid

For retainer billing, recurring services, or situations where you invoice directly without a prior quote or job card.

Built for South Africa

Designed for how SA businesses actually work

  • ✓
    ZAR & VAT (15%) readyAll amounts in Rand. VAT calculated correctly on every document.
  • ✓
    WhatsApp-first sharingShare quotes, work cards, invoices, and statements via WhatsApp in one tap.
  • ✓
    PayFast paymentsAccept online payments through PayFast — SA's leading payment gateway.
  • ✓
    Works in the fieldMobile-friendly. Technicians can pull up, complete, and sign off job cards anywhere.
  • ✓
    Your own company brandingUpload your logo and every document reflects your business — not a generic platform.
W
TAX INVOICE#INV-0041
Cape Electrical ServicesDue: 15 May 2026
Panel board installationR 12,000.00
Cable ducting – 50mR 3,500.00
Labour – 8hrsR 2,400.00
SubtotalR 17,900.00
VAT (15%)R 2,685.00
Total DueR 20,585.00

Ready to bring your field service
business online?

Set up your company, add your team, and send your first quote in under 10 minutes. No credit card required.

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